Part III. Student Services, Policies and Privileges

A. General Student Services

1. Academic Information and Related Matters

The Office of the Registrar shall provide basic academic information regarding:

1. Instructional programs offered in the institution;
2. General admission/requirements for under graduate and graduate courses;
3. College admission/requirements in addition to passing the common first year;
4. Non degree program admission/requirements;
5. Other admission requirements; and
6. Student Records
1. The Office of the Registrar maintains the academic records of students enrolled in the university and evaluates the records of candidates for graduation and candidates for honors.
2. It issues a certification of completion of requirements of units earned and student's true copies of grades.
3. It also issues permits for removal, completion, validating examinations and processes as well as application for honorable dismissal and student's clearance.
1. Release of Grades
1. Student's grades are released by the University Registrar before the start of the succeeding semester.
2. The Office of the Registrar sends a copy of student's grades to parents through mail every semester.
2. Information on Incomplete Grades and/or other Deficiencies
1. Written notice on incomplete grades and/or other deficiencies shall be issued to the students every semester duly certified by the University Registrar.
3. Certification
1. Students or graduates shall pay a fee for each certification issued by the Office of the Registrar.
4. Issuance of IDs
1. The issuance of IDs to student is facilitated by the Office of the University Registrar through the MIS which controls ID numbers. Application form for ID is issued and surrendered to said office where ID number is indicated.
2. At the beginning of every semester, students' IDs shall be properly validated by the Office of the University Registrar through the MIS.
3. In case of loss of ID, the student should report to the University Registrar and apply for a new ID.

2. Library Services

The library provides materials and services to meet the instruction, research and extension needs of the various constituents of the University.

The following are the services offered by the NEUST Library:

1. Orientation - A brief lecture on the rules and regulations, services facilities that are available. This is done at the start of the semester.
2. Reader's Advisory Service - personal interview to students to understand their information needs.
3. OPAC (On-line Public Access Catalog) - The library uses the Follett Destiny which is accessible thru web-based internet correction.
4. Bibliographic Services which include preparation of subject bibliographies.
5. Current Awareness Services inform the patrons by posting the lists of newly ac- quired books.
6. Reference Services where dictionaries, encyclopedias, yearbook, handbook manuals etc. are housed.
7. Circulation which contains general collection of fiction and non-fiction books.
8. Filipiniana Section where all materials published locally and whose authors are Filipinos and foreigners with subjects about Philippines and Filipinos.
9. Serial Services which include local and foreign magazines, journals, newspaper. Vertical files materials are also housed in this section.
10. Reserved Books Section which contains books and supplementary materials recommended by faculty for the subjects offered for the current semester.
11. E-library provides internet searching, word processing and use of library data-base for educational purposes.
12. Audio-Visual Resources consist of non-print materials and classes may use the AV room for film viewing.
1. Library Requirements
1. Library privileges shall be extended to student upon the presentation of identification card issued by the University and duly countersigned by the University Librarian.
2. Students who wish to take out books for home reading will be required to secure a borrower's card at the general circulation desk.
2. Rules and Regulations

All library users are requested to familiarize themselves with the following rules and regulations. Ignorance of any cause will not be accepted as an excuse for a breach of library regulations.

1. Library Hours
   Monday to Friday: 7:30 a.m. to 6:30 p.m.
   Saturday: 8:00 to 12:00 p.m. - 1:00 - 5:00 p.m.

2. Admission and Library Registration
1. Students are required to apply for borrower's card. His/her student I.D., together with a Certificate of Registration must be presented to the librarian.
2. Borrower's card is required in borrowing and returning of library materials, both print and non-print. It is also required for entrance to any section of the library.
3. Any loss of University borrower's card must be reported immediately to the librarian.
4. Misrepresentation by showing someone else's borrower's card is a minor offense and borrowers will be deprived of their privileges and their cards will be confiscated.
3. Borrowing Procedure
1. No library materials shall be removed from the library until their issues have been properly recorded at the appropriate section.
4. Borrowing Period
1. NEUST students may borrow a maximum of 3 books at a time. This applies to the books in the Circulation Section which could be borrowed for a period of 1 week while in the Filipiniana section only one book is allowed for overnight use. Reference books are for library use only.
2. NEUST faculty and staff may borrow a maximum of 3 books for a period of 1 week. This applies to books from Circulation Section excluding books from Filipiniana, and Reference Sections and books with limited copies. Overdue notices will be sent two days after the due date.
5. Lost Books and Damaged Materials
1. A book borrowed that got lost must be reported immediately to the librarian concerned in the section where the book is charged out. It must be paid for or replaced with the same title with the latest edition.
2. Library materials damaged beyond normal usage must be replaced or be paid according to the current market value.
6. Etiquettes to be observed in the Library
1. Students must use their own valid University Library borrower's card.
2. Library patrons are requested to conduct themselves in a manner that will not disturb the quietness and orderliness of the library.
3. Silence must be observed in the library.
4. Food and drinks are not allowed in the library.
5. Drinking, eating and littering are prohibited.
6. Mobile phone must be turned off at all times.
7. Library users should not move tables and chairs to new positions.
8. All library furniture, equipment and library materials must be kept clean.
9. Personal belongings are deposited at the bag counter except valuables such as money and gadgets The library staff is not liable for the loss of any personal belonging in the Library.
10. Library materials must not be mutilated or defaced.
11. Borrowing period for books for home use ends ten (10) days before the start of the final examinations.
12. Other bona fide users like alumni and visiting users from other institutions may avail of the Library collection for room use only.
13. All overdue books are subject to recall after due date.
14. Library users will be held responsible for lost or damage to any library material while it is in their custody.
15. Handle all library materials and facilities with care.
16. Return all unchecked out books to proper shelves after use.
17. Library users must safeguard their own belongings.
18. Library users are required to sit in the place provided. Tables and chairs should not be misused or moved to new positions.
19. Smoking is not permitted in the Library.
7. Library Resources
1. The library contains the bulk of the collection in the social sciences, humanities and natural sciences. The basic collection of textbooks and required readings are in the Circulation Section. Current issues of journals and publications are available in the Serials section.
2. The library offers circulation, reserve, references, information, and reader's advisory service. Special services include extensive and bibliographic services undertaken at the Filipiniana section and the bibliography, indexing and publications Section.
3. The Filipiniana research collection includes strong book collections for literature, history, political science, and bibliography as well as extensive news of major Philippine newspaper and periodicals.

3. Health Services

1. Health Examination
Health services are offered by the Medical-Dental Clinic to serve the medical and dental needs of the students.
1. All enrolling students shall undergo physical and medical examinations to determine if they are physically fit. They will undergo thorough laboratory examination like chest x-ray with complete blood count, urinalysis, and blood typing.
2. Those with active contagious diseases are advised for further medical examination and management. A yearly medical examination is required for all students.
3. The Medical-Dental Clinic maintains and protects the general health of the students and gives first aid treatments.

The University provides medical-dental facilities and services to the students. A full time medical-dental staff man the University Clinic.

1. Other services offered to faculty, staff and students are:
1. Computerized eye examination
2. Bone density test-screening for osteoporosis
3. Facilitates complete laboratory exam at more affordable rates for faculty & staff
4. Facilitates Hepatitis B program for all Nursing students which include screening, immunization, antibody titer check, health awareness thru lectures and flyers against the disease.
2. Medical and Dental Services
The Health Services provides free medical and dental services to students as follows:
1. Consultation
2. Physical and medical examinations including issuance of medical clearance to student athletes, on-the-job trainees (OJT) and those students who participate in off campus activities
3. Dental examination, restoration and extraction on a limited scale
4. Dispensary treatments
5. Medicine in accordance with the resource capability of the University
3. Environmental Sanitation
The Medical and Dental Clinic monitors campus sanitation, prevention and control of communicable diseases. It also provides health education and make proper recommendation thereto. Semi-annual fumigation is conducted particularly during rainy season as a measure against Dengue fever.
4. Referral Services
In coordination with other agencies and medical specialists, the medical-dental clinic renders referral services to students who are immediately in need of serious medical attention.

4. Food Services Facilities

The University Canteen and food courts provide food services to the students.

1. Students can avail of snacks and meals at reasonable prices at the University canteen and food courts.
2. Safe drinking facilities are available in the campus. These are installed in proximate areas of student concentration and places of activities.

5. Student Housing Services

Subject to institutional capabilities, the University shall provide student-housing services through the dormitory system where residents live in home simulated situations and conditions. The dormitory program is a part of the educational program of the University. Considerable emphasis is placed on the dormitory organizations. The dormitory manager or his/her authorized personnel shall provide guidance for dormitory organizational activities.

6. Alumni Affairs and Student Placement Services

The Alumni Affairs and Placement Services Office provides career placement for students and graduates of the university.

1. Career Placement
1. In coordination with the Guidance and Counseling Center, the Alumni Affairs and Placement Services office shall offer services and activities to Freshmen and Sophomore students toward making wise career decisions and realistic career plans. These include career information services, career counseling, convocation and career planning workshop.
2. A team of guidance counselors at the Office of Student Affairs shall assist the Freshmen in the proper selection of courses through individual test interpretations and counseling that focus on career and academic considerations. The Sophomores are likewise assisted in the selection of appropriate subjects to major.
3. The designated Guidance Counselor or his/her equivalent in every academic unit services serves as the extension arm of the office of Guidance and Counseling in implementing its various programs.
2. Job Placement
The Alumni Affairs and Placement Services Office shall provide a centralized job placement system in all academic units of the University bringing together students, graduates and employers' representatives.
1. Services include information on job opportunities and employment trends, job fair, job referrals and recommendations to companies, tips on job hunting, part-time jobs and student assistantship for undergraduates and career and employment counseling.
2. Pre-employment seminars and job clinics are regularly conducted to train would be graduates on the rudiments of job hunting such as writing application letters and resume and undergoing job interviews.
3. Current information on available positions are posted on bulletin boards and properly disseminated to graduates.
4. The Alumni Affairs and Placement Services Office strive to maintain an information reading book where students could browse on career monographs, company brochures, occupational pamphlets and other relateed materials that would help them in looking for jobs and companies
5. Through the unit's coordination, employers may come and conduct actual recruitment.
6. The Alumni Affairs and Placement Services Office shall also provide services for manpower pooling and shall maintain an updated manpower pooling inventory from among students and graduates.

7. Cultural, Sports and Recreation Services and Facilities

1. Sports Clinics
1. Sports clinics are conducted for sports enthusiasts upon the sponsorship of any office or student organization who may not collect from participants a registration fee.
2. Sports and Recreation Facilities
1. Subject to available resources, the University shall support the maintenance of recreational facilities including basketball, volleyball and tennis courts, soccer fields, baseball diamonds, dance halls, and swimming pool. Indoor activities like chess, scrabble, games of the general, table tennis and billiards where a minimal fee shall be charged shall be made available.
2. Recreational facilities like open-air and covered venues for cultural presentation, parks and concert halls shall be made available.
3. There shall be sound competitions/sports fest for outdoor/ indoor games facilitated by the recreation/social/cultural/ sports unit and/or by students organizations.
3. University Meet - Sports Fest
1. University Meet shall be regular and year round activity of the University.
2. Students are required to attend and participate during the activities.

The Closed and Open Gyms, at Sumacab and General Tinio Campuses are the venues of sports, cultural and recreational activities not only of the NEUST community but of the other government and non-government entities.

4. Office of Sports Development
The Office Sports and Development is headed by a Director designated by the University President. He/She is tasked to coordinate closely with academic and non-academic departments or offices regarding sports activities of students, faculty and staff. It shall cause continuous enrichment of project/activities to improve the administration and management of the sports affairs. It shall also coordinate with the deans/director/academic staff in enforcing all policies formulated relative to sports matters.
5. Office of Culture and Arts
To develop the cultural awareness of the NEUST studentry in particular and academic community in general, a Director for Literary-Culture and the Arts was designated by the University President. This office motivated student organizations to undertake literary-cultural & the arts activities and coordinate with academic and non academic units for over-all cultural programs of the Institution.

8. Moral Recovery and Spiritual Uplift Program

The Office of Moral recovery and Spiritual Uplift Program headed by a Director designated by the University President shall take charge of providing opportunities and activities to attain moral recovery among students, faculty, and staff of the University. Spiritual uplift is integrated in this program.

9. Communication Services

1. Postal and other communication services and facilities, whenever feasible, shall be provided to fill in student's communication needs.
2. The University in partnership with the Philippines Postal Corporation provides a mailing box for students, faculty and staff at the main campus.

10. Internet Facilities

11. Audio-Visual Services and Facilities

The Audio-Visual Rooms of the College of Arts and Sciences, College of Engineering and the Graduate School provide audio-visual services to students and faculty members.

1. Audio Visual Services
1. Audio-visual services shall be made available in the audio-visual center or its equivalent office for the use of faculty members and staff, students and recognized students' organizations.
2. Students, faculty members and staff and recognized student organizations may avail of the audio-visual facilities subject to the following existing rules.
1. For instruction-related activities, the use of audio-visual facilities is free of charge;
2. For recognized student organizations, the use of the audio-visual facilities is free of charge provided an approved student activity permit is presented to the audio-visual center personnel and provided, however, should the student activity be for fund raising purposes, the University may charge reasonable fees for the use of the facilities. In cases of evening activities, the requesting party provides overtime pay to as-signed AV personnel.
3. Borrowers of library films shall make reservation to the audio-visual center three (3) days before the date of showing.
4. For social activities, borrowers shall provide their own CD or flash-drives when audio-visual services/facilities are requested.

B. The Office of Student Affairs and Services (OSAS)

As provided for under the University Code, there shall be a Dean of the Office of Student Affairs and Services, designated by the University President and confirmed by the Board of Regents as the case may be who shall coordinate the operation of units in charge of student personnel service, student health, student organizations and publications, student center, students' residence, athletics, guidance and counseling, psychological tests, student insurance, student scholarship, placement, cultural and other extra- curricular activities subject to the general supervision of and under such regulations as may be promulgated by the President of the Institution.

1. OSAS Programs and Student Services

Student Affairs and Services are the services and programs in higher education institutions that are concerned with academic support experiences of students to attain holistic student development. Academic support services are: those that relate to student welfare, student development and those that relate to institutional programs and services (CHED Memo 09, series of 2013, Enhances Policies and Guidelines on Student Affairs and Services).

1. On Student Welfare. The Office of Student Affairs provides the students of this University the following basic services that are necessary to serve their well-being:
1. Information and Orientation
2. Guidance and Counseling
3. Career and Job Placement
4. Economic Enterprise Development
5. Student Handbook Development
2. On Student Development. The following programs and activities are designed for the enhancement and deepening of their leadership skills and social responsibility:
1. Student Activities and Organizations
2. Leadership Training
3. Student Council/Government
4. Student Discipline
5. Student Publication/Yearbook
3. On Institutional Programs and Services, the following are the programs and services:
1. Admission Services
2. Scholarship and Financial Assistance
3. Food Services
4. Health Services
5. Safety and Security Services
6. Student Housing and Residential Services
7. Multi-Faith Services
8. Foreign/International Student Services
9. Services for Students with Special needs and Persons with Disabilities
10. Cultural and Arts Program
11. Sports Development programs
12. Social and Community Involvement programs
13. Other related programs and Services
14. Research on Student Affairs and Services
15. Income Generating Activities

Although not within its immediate administration and supervision, the Department maintains a strong coordination and linkage with other units that provide other student services as mentioned above: These units are:

1. Medical and Dental services
2. Safety and Security Services
3. Library Services
4. Alumni Affairs and Student Placement

2. Department/Offices responsible for Student Services within its jurisdiction

The Office serves the students in accordance with its mandates through the following offices where objectives and scope of work are briefly described below:

1. Office of the Dean of Student Affairs and Services
The Dean/Director of the Office of Student Affairs and Services reports directly to Vice President for Academic Affairs. Its management responsibility areas covered all designated or appointed staff and faculty carrying out functions of units under the Office in the six campuses of the University. It maintains a coordinative relationship with academic deans/directors and campus directors in so far as student affairs is concerned. The Dean sits as a regular member of the Administrative Council. He/ She is directly accountable for the performance of their functions as the designated faculty/staff under the Department in the six campuses whom the Dean of Student Affairs and Services evaluates. There are faculty members designated as heads of the offices supervising various student affairs units whose objectives, functions and services are described in the succeeding sections.
2. Guidance and Counseling Office
There is a Guidance and Counseling Office in each of the colleges and campuses of the University. This Office is supervised by the Head of Guidance Counseling Office who collaborates with guidance coordinators in so far as guidance and counseling services are concerned. The Head of Guidance and Counseling Office also leads in the preparation of annual work plans for career and counseling in the university.
1. Objectives:
1. Converge with stakeholders to provide for the holistic development of students.
2. Create avenues for students to make better decisions in life and career.
3. Foster appreciation of one's heritage and respect of cultural diversities.
2. Support Units
The Guidance and Counseling Office works in collaboration with the Psychological Testing Office and Office of Alumni Affairs and Placement. Student advisers, student leaders and achievers, and peer facilitators are indispensable partners of guidance counselor/coordinators in the implementation of guidance services particularly in the student tracking system.
3. Services Offered:
1. Information
2. Counseling
3. Appraisal
4. Individual Inventory
5. Assessment
6. Follow-up
7. Referral
8. Consultation
9. Guidance Services
10. Career Guidance Advocacy
11. Mental Health Program
12. Peer Facilitation Program (NEUST Peer Organization)
4. Student Tracking and Career Guidance
The Guidance and Counseling Office (GCO) in coordination with the guidance counselors of different campuses/colleges as well as student advisers shall assume a more proactive role in the implementation of the Student Tracking System (STS). They shall work as partners in monitoring student's performance.

The GCO shall do among others the following:

1. Conduct an orientation program explaining the mechanism of Student Tracking System. It shall likewise provide training-workshop to student advisers in the implementation of STS. Upon enrollment, the Guidance and Counseling Office of each college or campus shall keep and maintain individual inventory where a comprehensive information about students are provided. To ensure confidentiality, such records will be kept in a cabinet with lock and shall only be accessed by the guidance counselor unless permitted by to her staff.
2. Coordinate with student advisers who shall keep track of student's performance thru advisory sessions and meetings.
3. The GCO in consultation with the administration and other stakeholders shall formulate intervention programs to address the needs and concerns of students particularly those at risk of getting off-track. These interventions shall include among others the following:
1. Student Tutorial Enhancement Program(STEP). This program shall be facilitated by the GCO and the College concerned with the help of student organizations. The Student Council, Non-Political Student Organizations and academic achievers shall serve as peer tutors and coaches. Expenses relative to this program shall be funded by the GCO.
2. Peer Assisted Student Services (PASS) shall ensure the development and enhancement of the social skills of students with the help of the college department. Each department of the college shall have peer facilitators in the performance of their functions as support system of the guidance counselor.
3. The GCO shall provide learning and development activities to capacitate student advisers and peer facilitators in the performance of their functions.
3. Psychological Testing Office
There is an Office of Psychological Testing Office in the University headed by a designated faculty member called the Head who coordinates the efforts of designated Guidance Coordinators for Student Services in each academic unit in the campus in so far as testing is concerned. The Head leads in the preparation of annual work plans for testing in the campus where he/she is assigned.
1. Objectives:
1. Install a program of testing responsive to the needs of the students of the University.
2. Create self-awareness among NEUST students through the administration and interpretation of standardized tests;
3. Participate in the University admission program through administration of admission test to applicants.
4. Develop and disseminate an information system about NEUST students on the results of tests conducted;
5. Appraise periodically or as required the personality traits and needs of students;
6. Make necessary referrals to or coordinate with concerned offices the findings or results of tests administered;
7. Extend the testing services of the University to interested clients in the community.

The Office of Psychological Testing extends psychological testing services to all students. It aims to provide a comprehensive and integrated picture of students' personality attributes, aptitudes, interests, vocational choices and leadership qualities based on standard measurements. The data gathered from these tests are useful in the diagnosis of academic failure, educational and vocational counseling and aid in determining solutions to students' problems.

2. Support Units
The Coordinators for Student Services in each unit in the campus shall work closely with the Head of the Psychological Testing Office in matters relating to testing that can be availed of by students within their respective units. Academic and non-academic units that hire student assistants shall also coordinate directly with this office for recruitment, development and evaluation purpose of hired student assistants. The Guidance and Counseling Office shall coordinate with this office in the utilization of psychological tools for program development. The Office for Student Research and Extension shall consult with this office when using instruments for gathering data of approved OSAS researchers on students.
3. Services Offered:
1. Personality and other psychological testing services;
2. Student labor pooling and placement
3. Administration of Admission Test;
4. Consultancy in using tests in researches about students.
5. Issuance of psychological test clearance to on-the-job (OJT) trainees

Philanthropic socio-civic individuals, private enterprises and other agencies of government organizations as well as NGO's may also avail of assistance in identifying potential recipients of donations, employment opportunities and scholarships from this office.

4. Office of Student Organizations, Activities, and Development (OSOAD)
The Office of Student Organization, Activities, and Development is headed by a designated faculty member called the head.
1. Functions of the OSOAD:
1. Manage the operations of the OSOAD;
2. Coordinate students' activities to concerned campus/ college/department/offices/units following policies and regulations of the university and state of law;
3. Supervise students' programs/projects/activities in coordination with the office of the University Student Government (USG) and Dean of the OSAS;
4. Coordinate with concerned USG officials, Dean of the OSAS, Deans of respective colleges or officials of the University the programming of the annual calendar of activities of all recognized student organizations in the University,
5. Recommend for approval project proposals of student organizations;
6. Take charge of the recognition, accreditation, disestablishment and dissolution of political and non-political students organizations; and
7. Supervise the conduct of election of the officers of the University Student Government.
2. Objectives
1. Develop the leadership skills and potentials of students;
2. Coordinate the programs, projects and activities of the different recognized student organizations;
3. Plan and supervise the disciplinary, physical, social, political, and co- curricular aspects of student;
4. Help promote closer relations among faculty, administration, non-teaching personnel, and students;
5. Initiate activities that will lead to formulation of policies for the general welfare and interest of students;
6. Develop an information system concerning students' organizations, activities and development.
3. Support Units
The coordinators for Student Organization, Activities, and Development in each Campus/College shall work closely with the Head of this office in matters relating to student organizations, activities, and development. The committee on Student Organizations, and Activities (CSOA) shall be consulted by this office through the OSAS.

Dean regarding the constitution and bylaws of student organizations. The University Student Government, other student councils and confederations shall consult with this office regarding their planned activities. This office shall directly supervise the different non-political student organizations.

4. Services Offered:
The following services are offered to bona fide students by this office:
1. Leadership Training and other capability building activities for officer and members of student organizations;
2. Consultancy services to student organizations for their organizations developmental
3. Information services about organizing student organizations.
4. Recognition and accreditation of student organizations and;
5. Evaluation and awarding of outstanding student
5. Student Publication Office
Campus Journalism Act of 1991 upholds to protect the freedom of the press in the school level. RA 7079 aims to promote the development and growth of campus journalism as a means of strengthening ethical values, encouraging critical and creative thinking, and developing moral character and personal discipline of Filipino youth.

The University Student Publications is headed by the designated Head of Student Publication who usually serves the following assignments: Technical Adviser of the school paper, Chairman of the Board of Advisers of the school paper, and Chairman, Committee on Student Publication. However, the endorsement of the Head of Publication. Moreover, the Head leads in the preparation of annual work plans and budget for student publication.

1. Objectives
1. To develop development oriented campus journalism;
2. To initiate capability building activities that would attract potential journalists to contribute to the regular issues of the student publications
3. To motivate student publications that are geared towards the upliftment of student welfare and align with local, regional and national development goals and aspirations;
4. To recognize student publications based on existing college policies, rules and regulations;
5. To act as liaison between the students' publications and administration in case of published matters that affect the relationship of the two parties.
2. Support Units
The office of academic deans/directors are expected to be consulted by this Office with regard to the tapping of potential campus journalists and activities worth publishing. This is done through the Coordinator for Student Services in each academic unit in the campus. This office also maintains close coordination with the Committee on Student Publications and the Board of Advisers of the official student publication
3. Services Offered:
1. Recognition of Student Publications;
2. Evaluation of Student Publications;
3. Selection of Senior Editorial Staff from qualified campus journalists;
4. Training of campus journalists;

The office of Student Publication also coordinates the implementation of the following provisions on Student Publication as provided for under the NEUST Student Manual

4. Preliminary Matters
1. The university shall provide opportunities for the development of truly free, independent and responsible student publications pursuant to the constitutional mandate on freedom of speech and press
2. All matters pertaining to student publication shall be covered herein and are subject to the laws of the land the rules and regulations promulgated by the NEUST Board of Regents
3. Student publication and mechanism for implementation shall be established, organized and maintained in the University campus only after prior recognition and authorization from the University Administration
4. The mission orientation, goals and objectives of the student publications should aim to support the University in its quest for educational excellence particularly in the improvement of the instruction, promotion of the research and involvement in meaningful activities of the academic community
5. Further, the student publication should maximize leadership and influence to foster and enhance the attainment of the goals of national development
5. Offcial Student Publications
1. There shall be a student publication which shall be the official organ of the University, anchored on the principles of freedom of the press. This official organ shall be directly financed by the publication fee paid by the student subscribers.
2. The student publication fees collected shall be treated as special trust funds and as such, their expenditures and disbursement are subject to the rules and regulations of the Commission on Audit.
3. The editor in chief, associate editors, section editors and business/circulation manager are the chief staff members of the official student publication. A finance officer maybe selected from among the staffers and will be provided with basic training in financial management of the publications fees collected.
4. The reporters, art/layout staff, typist, among others, shall compose the support staff of the publication that shall assist these staff members in the performance of their staff functions.
5. The chief staff members of the publications shall be chosen through interviews and competitive examinations to be conducted by a Committee on Student Publication, composed of office recommended by the Dean of Student Affairs and Services and approved by the Office of the University President.
6. The Committee shall exert positive efforts to avail of all appropriate means in monitoring/publicizing the dates as well as the venues of the interviews and competitive examinations for the information and guidance of all interested parties.
7. The announcement shall indicate the date, time and venue of the interviews and examinations and all other matters for the benefit of the examinees.
8. The interviews shall be scheduled after the competitive examinations to screen and assess the personality, academic standing, character and integrity and work experience/training of the candidates.
9. To qualify for the examinations, the committee shall determine a general weighted academic average requirement from all candidates and shall include the provision that the candidates shall have no failing grades. The Committee shall consider further, good and unblemished character and reputation and potential experience in campus journalism.
10. In the event of vacancy in the above-mentioned positions by reasons of illness, transfer, removal from office, resignation and/or similar causes, the same shall be filled immediately according to the next-in-rank rule. In cases where the next-in-rank rule cannot apply, the Editor-in-Chief shall make the screening and appointment. He shall serve the remaining term within the school year.
11. The power, duties and privileges of the staff, including disciplinary actions against them shall be subject to policy guide lines to be formulated by the Office of the Student Affairs and shall be confirmed by the Administrative Council.
12. The grounds for removal of the members of the editorial board and staff members are as follows:
1. Inefficiency and incompetence in the discharge of official functions.
2. Dishonesty, willful abuse and misuse of funds and/or property.
3. Serious violations of the code of ethics of journalist.
4. Immorality and offenses involving moral turpitude.
13. The members of the editorial board and members of the staff shall always adhere and be guided by truth, objectivity and fairness in the pursuit of their mission as student writers and journalist.
14. That all worthy publication staffers be given scholarship depending upon the recommendation of the Head of Student Publication of which will be charged against Publication Budget and approved by the Budget Officer and President of the University.
15. RA 7079, Rule V, Section 2 states that the editorial board, with the assistance of the student publication staff, shall prepare the student publication budget for each semester/year. The budget shall include expenses for the printing costs of the student publication, transportation and the needs of the staff and the teacher-adviser during their work at the printing press, office, photo supplies, attendance of the student publication representatives at the annual divisional, regional, and national press conference/workshops, honoraria, allowance for staffers and teacher-adviser, and other incidental expenses, Disbursements of student publication funds shall be made according to accounting and auditing regulations.

The NEUST publication staff shall receive the following incentives per month subject to the efficient performance of their functions and duties, and availability funds.

Position	Incentive Amount
Editor-in-Chief	P800.00-P1,000.00 per month
Associate Editor	P600.00-P700.00
Managing Editor	P300.00-P600.00
Section Editor	P300.00-P500.00
Writers	P300.00-P500.00
Photojournalist	P300.00-P400.00
Layout Artist	P400.00-P800.00
Artist	P300.00-P400.00
Junior Adviser	P1,000.00
Adviser	P1,000.00

6. Student Organization Publications
1. No student organization publication shall be granted official recognition unless the same is supported by a recognized student organization and duly registered with the office of the Student Publications.
2. The expenditure of student organization funds for the printing, mimeographing, editing and circulation of any publication that is not officially recognized shall be disallowed.
3. For violation of section 2 above, the members of the Editorial Board shall be charged individually or severally for the restitution of the unlawfully disbursed funds without prejudice to the filing of the administrative complaint against the party or parties concerned as warranted.
4. To secure official recognition, the following procedure shall be followed:
1. The sponsoring student organization shall present a formal proposal with respect to;
2. Purposes of the publication.
3. Full names of the members of the editorial board together with their respective courses and year level
7. Roster of Campus Journalists
To assure a steady supply of campus journalist for official and other student publication, a competitive examination for campus journalist is regularly given by the Office through the newly created Office of Student Publication. The committee on Student Publication of the University shall meet to prepare the instruments or tests to be given during the competitive examination. The new list of campus journalists who passed the examination is published in the official student publication.

6. Scholarship and Student Financial Assistance Office
There is a Scholarship and Student Financial Assistance Office headed by a designated faculty member who oversees the scholarship programs for the students.
1. Objectives:
1. To provide scholarship and other forms of financial assistance/aids to deserving and qualified students within the context of the University's vision, mission, goals and objectives
2. To provide not only financial assistance in attaining financial support but also giving counseling services to student scholars;
3. To monitor the scholars' performance to maintain their scholarship; and
4. To work directly with community agencies, mass media programs and other groups involved in recruiting students to become scholars
1. Scholarship and Financial Assistance Program offer the following:
1. Institutional and Financial Assistance
1. Entrance Scholarship is granted for one (1) semester only too:
1. Valedictorians and salutatorians who will receive full cost of tuition fee and 1/2 cost tuition fee respectively provided that:
1. They are graduates of public or government recognized Senior High Schools (Grade 12);
2. They are members of the graduating classes of at least thirty (30) students. They shall present certification by their principal to this effect.
3. They satisfy the college entrance requirements in the Academic Unit in which they wish to enroll.
2. Academic Scholarships
1. Full Academic Incentive Scholarship Php 4,000.00 is given to students with an obtained average grade of "1.5" or better during the preceding semester or an academic load of at least 15 units with no grade of "5.0" in any subject
2. Partial academic incentive of Php 2,000.00 is given to students with an obtained average grade of "1.51" to "1.75" during the preceding semester of an academic load of at least 15 units with no grads of "5.0" in any subject

Source: Board Resolution No. 61, series 2018. Approving the monetary incentives/allowance for student-athletes, member of the literary-cultural, student leaders, academic achievers and regional, national and international contest winners subject to availability of funds.

3. Scholarship for Children/Legal Dependent of NEUST Personnel
1. The beneficiaries are the spouses/children if NEUST personnel holding regular appointment on permanent status.
2. Board Resolution No. 100, s. 2002 shall be followed, i.e., 100% free tuition fee and 50% miscellaneous (Trust Fund) and development fees except student government and identification card fees
3. Scholarship will only be granted to the spouse and up to three(3) children until they finished the course they enrolled.
4. Scholarship is applicable in the secondary level only.
5. Scholarship is not transferable
6. The scholarship shall be terminated upon the separation/resignation/retirement from NEUST of the concerned personnel.
7. Upon the demise of the concerned personnel while in service, the scholarship being enjoyed by his/her dependents will be carried on upon until graduation
8. Scholarship is granted if summer is considered a semester. However, if classes are requested to be offered for a reason, students pay their tuition and miscellaneous fees.
9. If a scholar obtained a failing grade in two (2) minor subjects or one (1) major subject, he/she is allowed to enroll said subject only once. Failure to pass the subjects for the second time will mean forfeiture of the scholarship.
10. All admission requirements and selective retention/permanent disqualification policies of the University shall be complied with.
11. Entrant for scholarship from the College of Nursing is not included to enjoy enumerated therein effective AY 2008-2009

Source: Board Resolution no 61, series 2007: Approving the Guidelines on Scholarship of Children/Legal Dependents of NEUST Personnel

4. Board of Regents Scholarship
1. The respective regent shall recommend to the University President through writing his/her recommendees/scholars for information and implementation and should specify in his/her recommendation whether his/her scholars will enroll a degree or non-degree course.
2. The Regent vouches the moral character and educational qualifications of his/her scholars.
3. Each regents is entitled to one (1) scholar at a given time until the scholar's graduation in a the course being pursued. if a Regent sponsors a scholar to enroll in the undergraduate degree/non-degree program starting academic year and his/her term of office as Regent will end the following semester, the said scholar dropped or stopped studying during the semester, the Regent, if his term of office is still in force, could recommend another scholar the following semester.
4. Each scholar will pay the amount of Php500 for miscellaneous fees and other fees exclusive of fees for insurance, identification and supreme student government.

Source: Board Resolution No. 53, series 2003: Approving the Sponsorship of Scholarship Grant for each Regent

5. 50% Tuition Fee Discount to Cooperating Teachers of the University's Cooperating Schools
1. Fifty percent (50%) discount to Cooperating Teachers of the University's Cooperating Schools with ratio of 1:2,
2. That is, for every semester of handling practice teachers of the University, the Cooperating Teachers is entitled to fifty percent (50%) discount for two (2) semesters irrespective of the number of practice teachers handled per semester.

Source: Board Resolution No. 81, s. 2008 : Approving 50% Tuition Fee Discount to Cooperating Teachers of the University's Cooperating School

6. USG Financial Assistance/Monetary Incentives for Students at the NEUST Main and Satellite Campuses
1. Must be a bona fide student of the University;
2. Must have a good academic standing with no failing grades;
3. Must be an active participant in any of the school activities and/or affiliate of any of the school organization; and
4. Must belong to a family of the lower-income sector.

Source: Board Resolution No. 40, s. 2015: Acknowledging the USG Program to Grant Scholarship to ten (10) underprivileged yet NEUST deserving students form different campuses

7. Culture and Arts

Brass Band

Combo

Chorale

Modern

Dance Troupe

Folkloric Performing Arts

Ethnic Dance Troupe

Rondalla

Theater Group

Others

1. Entrants or interested applicants may see the trainer/adviser/any old member of his/her choice of Cultural Group;
2. Students who have stayed in the University for at least a semester must submit their certificate of grades in the immediate concluding semester duly signed by their Dean and must have enrolled at least 15 units. On the other hand, first year students can also be accepted as long as they have enrolled in at least 18 units;
3. The trainer/adviser should conduct a thorough evaluation of the grades and to some extent an initial assessment of the attitude of each of the member of his/her cultural group;
4. In case the applicant has an incomplete grade, the said grade should be completed before enrolment;
5. In case of failing grades, two grades of 5 automatically disqualify a scholar;
6. The following are internal policies for information and appropriate action of either coach, trainer/adviser;
1. Each coach/trainer/adviser submits the official list of performers inclusive of his/herrecommendation to the office of the Literary Culture and Arts Development Center(LCADC)
2. Proposed list of scholars will be evaluated/and forwarded to the VPAA by the concerned LCADC Director for evaluation/endorsement to the University President for appropriate action.
3. The final/official lists of scholars depend upon the final action of the University President.
4. The approval goes back to the Office of the VPAA to be forwarded to the Scholarship and Financial Assistance Office for implementation in coordination with the Accounting Office for the grant of allowance.

Scheme of Monetary incentive/allowance

Members of the above-mentioned Cultural Groups are to receive monetary incentive/allowance depending on either of the following membership:

Senior Members
(1 semester & above)
Php5,000.00 per semester
(Php1,000/mo.) or Php10,000.00
per school year
New Members
(newly recruited/accepted)
Php2,500.00 per semester
(Php500/mo.) or Php5,000.00
per school year
(Subject to change upon Board Action.)

Approved Number of Scholars

Cultural Group	Number of Scholars
Brass Band	60
Rondalla	15
Combo	15
Folkloric	25
Chorale	25
Danza	20
Theater Group	20
Ethnic Dance	20

Note: (Subject to change upon Board Action.)

Tenure of Financial Assistance

A bona fide member shall enjoy the financial assistance during the duration of his/her course vis-à-vis:

Course	Tenure of Financial Assistance
Architecture	5 years
Business Administration	4 years
Engineering	4 years
Chemistry	4 years
Criminology	4 years
Education	4 years
Environmental Science	4 years
Hospitality Management	4 years
Industrial Technology	4 years
Information Technology	4 years
Nursing	4 years
Agriculture	4 years
Public Administration	4 years
Entrepreneurship	4 years
Psychology	4 years
Biology	4 years
Food Technology	4 years

1. If any member exceeds the number of years due to failing grades, giving of financial assistance is forfeited.
2. Attendance will be checked every rehearsal period and during performances
3. The attitude of the member/s towards other members, work and with the adviser/trainer will also be considered in giving of incentives

Source: Board Resolution No. 61, series 2018 Approving the monetary incentives/allowance for student-athletes, member of the literary culture and arts, student leaders, academic achievers and regional national, and international contest winners subject to availability of funds.

8. Sports
1. Selection and Retention Guidelines
1. Eligibility for selection:
1. No one shall be selected unless:
• passed the try out,
• passed the interview,
• signed up information sheet
• been recommended by the coach; and
• been approved by the director of sports except in cases where the athlete is proven with exceptional ability that he/she has competed in the recent provincial, regional or national selection
2. There are some reason for not competing in the different sports competition; those who want to be a part of the team must fulfill certain participation requirements: They must have:
• Competed at certain competitions.
• Recorded positive feedbacks about their performances which justify their selection.
3. Retention
• Players must possess good moral character at all times.
• Always maintain grade requirement in the competition.
• Must be physically fit.

NEUST Phoenix is represented by the following team
(Approved number of players)

Sports	M	W
Archery	5	5
Arnis	8	8
Athletics	18	15
Badminton	5	5
Baseball	15
Beach Volleyball	2	2
Boxing	8
Chess	5	5
Dance Sports	4	4
Football	18
Futsal	12	12
Karate-do	8	8
Lawn Tennis	5	5
Pencak Silat	8	8
Sepak Takraw	12
Softball	15
Swimming	10	10
Table Tennis	5	5
Taekwondo	8	8
Volleyball	12	12
Mr. and Ms.	1	1
Total	184	140
Grand Total		324

Scheme of Monetary Incentive/Allowance

Monthly AllowancePhp1,000/playerGame AllowancePhp2,000/playerRigid Training AllowancePhp2,000/playerCash Incentives (Regional and National Competition)Gold Php2,500
Silver Php1,000
Bronze Php800

Source: Board Resolution No. 61, series 2018 Approving the monetary incentives/allowance for student-athletes, member of the literary culture and arts, student leaders, academic achievers and regional, national, and international contest winners subject to availability of funds

9. Student Leader Incentive and Outstanding Student Performances in Competition outside the University
1. Student Leaders Incentives

Student Leaders	Incentives
USG President	Php4,000/semester
USG Vice President	Php3,200/semester
USG Executive, Legislative & Judicial Chairman	Php2,400/semester
USG Officers and LSC Vice Chairman	Php2,000/semester
LSC Chairman	Php2,800/semester
LSC Secretary, Treasurer, Auditor	Php1,600/semester
LSC Business Manager, PIO & Representative	Php1,000/semester

2. Outstanding Student Performances in Competition outside the University

Level	Rank	1-4 Participants	5-9 Participants	10 or More Participants
Regional	1	Php4,000	Php6,000	Php10,000
	2	Php3,000	Php5,000	Php9,000
	3	Php2,000	Php4,000	Php8,000
National	1	Php7,000	Php4,000	Php13,000
	2	Php6,000	Php8,000	Php12,000
	3	Php5,000	Php7,000	Php11,000
International	1	Php10,000	Php12,000	Php16,000
	2	Php9,000	Php11,000	Php15,000
	3	Php8,000	Php10,000	Php11,000

Source : Board Resolution No. 61, series 2018 Approving the monetary incentives/allowance for student-athletes, member of the literary culture and arts, student leaders, academic achievers and regional, national, and international contest winners subject to availability of funds

10. School Publication
The NEUST publication staff shall receive the following incentives per month subject to the efficient performance of their functions and duties, and availability of funds
Editor-in-ChiefPhp800-1,000 per mo.Associate EditorPhp600-700Managing EditorPhp300-600Section EditorsPhp300-600WritersPhp300-500Photo JournalistPhp300-400Layout ArtistPhp400-800ArtistPhp300-400Junior AdviserPhp1,000AdviserPhp1,000

Source : Board Resolution No. 61, series 2018 Approving the monetary incentives/allowance for student-athletes, member of the literary culture and arts, student leaders, academic achievers and regional, national, and international contest winners subject to availability of funds

11. Government Scholarship/Financial Grants-in Aid Program
These grants are generally given by government agencies (like CHED-administered programs; DOST-SEI and the like) and some are given by local or national officials to their constituents.
12. Private Scholarship/Financial Grants-in-Aid Program
These types of scholarship are given by private person/establishments/institutions organizations.

7. Coordinator for Student Intramurals and Sports Activities
There is a Coordinator for Student Intramurals and Sports Activities in the Main Campus. In the other campuses, the function of this office is absorbed under the functions of the Office of Student Organizations, Activities and Development. This Office is headed by a designated faculty whose main task is to act as consultant of the University Student Government and other lower student councils as well as non-political student organizations in matters involving intramurals and other sports activities initiated and implemented by students.
1. Objectives:
1. To improve the physical well-being of the studentry through sports activities;
2. To enhance a fair sense of competition and sportsmanship among students through sports competition;
3. To provide an avenue for the release of energies into more worthwhile endeavor such as sports;
4. To encourage student organizations in contributing to the physical health of its members; and
5. To maintain a regular program of sports activities that is economical, reasonable, effective and efficient.
2. Support Units
The coordinator of Student Intramurals and Sports Activities works closely with the Director of Sports Development in matters pertaining to sports activities involving students. Coordinators for Student Services also work closely with this office regarding involvement of students within their jurisdiction. Sports committee/commissions of the University Student Government lower student councils and confederations as well as recognized student non-political organizations are in close working relationship with this office. This office also maintains a coordinating relationship with the Office of Student Organizations, Activities and Development.
3. Services Offered
1. Sports Clinics and Seminars;
2. Recognition of Outstanding Athletes and Student Organizations in Sports Activities; and
3. Planning and Organizing of Intramurals and other Sports Activities.
8. Coordinator for Student Cultural Organizations
There is an Office of the Coordinator for Student Cultural Organizations in the Main Campus. In the other campuses, the functions of this office are absorbed under the functions of the Office of Student Organizations, Activities and Development. This Office is headed by a designated faculty member called the Coordinator whose main task is to coordinate the efforts of student cultural organizations in creating a conducive cultural climate in the University.
1. Objectives:
1. To improve the overall performance of student cultural organizations in their efforts towards a conducive cultural climate in the campus;
2. To develop leaders of student cultural organization with fine taste in arts, music, dancing and other art forms;
3. To realign the programs of student cultural organizations with the value development efforts of the University particularly in developing and enhancing nationalism and patriotism, caring and sharing and other moral- spiritual values; and
4. To initiate and implement a rewards system for the recognition of outstanding performance of student cultural organizations and their members.
2. Support Units
The faculty adviser and officers of student cultural organizations work closely with this office. This office also consults from time to time the Director of Cultural Affairs in activities involving student cultural organizations . It also coordinates closely with the Office of Student Organizations, Activities and Development.
3. Services Offered
1. Training of officers and members of Student Cultural Organizations.
2. Networking of Student Cultural Organization with peers in other institutions.
3. Holding of cultural and variety shows.
4. Recognition of Student Cultural Organizations.
9. Office of Student Research and Extension
There is an Office of Student Research and Extension in the Main Campus whereas in the other campuses, the Office of Testing observes the functions of this Office, Scholarships and Financial Assistance. This Office is headed by a designated faculty member whose main task is to coordinate the researches involving students as informants or units within NEUST or by outside researchers as well as any extension activity or project involving the utilization of student as manpower or volunteers. 1. Objectives:
1. Objectives:
1. To create a community-oriented studentry capable of enhancing the development of communities served;
2. To initiate or coordinate researches undertaken aimed at improving the status and welfare of students;
3. To develop socially conscious and effective student volunteers for community development and out reach works;
4. To involve student organization in community development and out reach efforts.
2. Support Units
This office shall maintain close linkages with the Department of Research and Extension regarding the research and extension activities involving students in the Office of Student Affairs. It shall also establish a strong coordination with student organizations and academic units where student volunteers shall come from. This office shall consult the Office of Student Organizations, Activities and Development in matters involving student organizations and their participation in research or extension activities.
3. Services Offered
1. Training of community student volunteers
2. Researches about students
3. Action planning for extension services
4. SHARE (Student Humanistic, Artistic and Remediation Efforts) project
5. LEAP (Livelihood Education and Assistance Program) project
10. Coordinator for Economic Enterprise Development
The Coordinator for Economic Enterprise Development in the Main Campus shall work in matters pertaining services and programs that would cater to other economic needs of students of students such as but not limited to 1) student cooperatives, 2) entrepreneurial, and 3) income-generating projects.
1. Objectives
1. To encourage students in undertaking income-generating activities that will help them in their economic needs;
2. To initiate capability building programs for developing entrepreneurial skills among students;
3. To provide consultancy services to student organizations desirous to undertake income-generating activities;
4. To assist the OSAS Dean in the income-generating activities of the department.
2. Support Units
All units of the Offices of Student Affairs and Services shall lend moral and other forms of support to income-generating activities of this Office
3. Service Offered:
1. Project Designing, Development and Management.
2. Integrated Capability Building Program for IGPs of Student Organization
3. Monitoring and Evaluation of Livelihood/Income-Generating Projects.
4. Linkages/Networking with other Government, non-Government and Business Community for Income-Generating Activities

C. Coordinator for Student Services

To ensure that the OSA Services reach the entire student, Coordinators for Student Services are designated from among the faculty members of each academic college/department. These coordinators are directly responsible for their performance to the Dean/Director of the academic unit. They maintain, however, a very close coordination with different offices under the Offices of Student Affairs and so the services that the students need in the academic unit where they are assigned could be given to the studentry.

Among the functions of these coordinators are as follows:

1. To assist the Dean in the academic unit where he/she assigned on all matters pertaining to student affairs;
2. To act as coordinator for the following
1. Guidance and counseling
2. Student organizations, activities and development
3. Student intramurals and sports activities
4. Student discipline
5. Student testing
6. Scholarship and financial assistance
7. Placement and follow up
8. Student publications
9. Student economic enterprise development